MINUTES FOR APRIL 20TH!!
SERVICE IS IN BLUE
FELLOWSHIPS ARE IN GOLD
FUNDRAISERS ARE IN GREEN
LEADERSHIP IS IN PURPLE
IMPORTANT THINGS ARE IN RED
DSK Commitee: Please email Alex at alexandrabeckley@hotmail.com or text/call at 970-573-1208. Join my committee and be a part of giving one of the most esteemed awards in APO to our brothers!
Week of April 21-27
Monday April 21
Tuesday April 22
Ethiopia Book Sorting 6-8
Homeless Gear Sorting 1-4
Salsa Dancing 7 at the Rio
Wednesday April 23
Thursday April 24
McKinney Backpacks 7:45-9 am
Homeless Gear Sorting 1-4
Sustainability Table 10-2
Retta 7pm LSC theater - Ask Ben Lee or Kelly Logan for free tickets
Friday April 25
Saturday April 26
Sunday April 27
Week of April 28-May 4
Monday April 28
Tuesday April 29
Wednesday April 20
Thursday May 1
Friday May 2
Saturday May 3
A Note from Service Chairs
St. Baldrick’s
Talk to your classes
This week we will be passing out flyers (posted below!)
Next week: “Lucky Charms”
Week of the event: wristbands
This is our poster for the event. Feel free to blow up its size and post it around town!
Here are the fliers! Please print them off and hand them out around town!
Links for the poster and flyers:
CHAPTER PHOTO
WHO: All active members and associates of APO Epsilon Xi
WHAT: A full chapter photo! Yay!
WHEN: April 27th. Meet at TC at 6:15 pm. Photo will be taken at EXACTLY 6:30 PM.
WHERE: Meet at TC, walk to Administration Building
WHY: To document our chapter's growth and because we love each other.
WEAR: Your APO letters! If you do not have any, borrow from a brother or wear blue/gold.
NOMINATIONS!!!! If you are nominated you need to fill out the nominations form! Also, nominations are not limited to the individuals in this list. You may also nominate members the day of nominations at meeting as well.
Year Long Position
President
Year long
High commitment time
Handle communications between National, Regional, and Sectional Offices and the Epsilon Xi chapter
Ensure the chapter fulfills its obligations to the community, campus, and members of the chapter
Lead the chapter in the principles and purposes of the chapter
Act as the chair of the executive committee
Perform ceremonial and ritual role (attendance required)
Must have had 2 semesters on Eboard to be eligible
Nominations:
Alex B.
John M.
Sahvanna
Haley W.
Vice President
Year long
High Commitment
Handle assisting communications between officers and the chapter
Will assist the President with duties
Will learn all ritual parts to step in if an officer is absent
Assist the President with one-on-ones with officers
Attend committee meetings to support officers.
Nominations:
Alexandretta B.
John M.
Tanner A.
Lauren Mann
Ben K.
Emily Le
Vice President of Service
Plan and organize a variety of service projects and establish himself/herself or a member as the contact person for each project,
Ensure that a community service report is given at every active and pledge meeting (submitted to the Secretary for the minutes),
Be responsible for approving and recording community service done by a member outside of the chapter,
Keep an updated record of each member’s current total service hours,
Organize a service committee to help with planning projects, and this committee must meet once per semester
Present a monthly service calendar to the active and pledge membership,
Perform ceremonial and ritual role (attendance required).
Nominations:
Liz D.
Shelby T.
Ciera
Ashley T
Vice President of Membership
Assist the Public Relations chair coordinate rush week each semester
Hold informational meetings during rush week
Organize a membership committee, that will meet at least once per semester
Promote active membership retention
Perform ceremonial and ritual roles (attendance required)
Nominations:
Lauren Mann
Tanner A.
Lindsey T.
Colleen M
KJ
Pledge master
See that the pledging program adheres to all chapter and national policies
Oversee the Big Brother/Little Brother program
Educate the pledge class on the history of the fraternity and the chapter
Oversee pledge class elections
Create a directory of the pledge class to be distributed to pledges and actives
Administer the pledge final
Evaluate pledge notebook completion
This position can be a co position with two elected officers to serve as a team
Perform ceremonial and ritual roles (attendance required
Nominations:
Lane
Jake M.
Ben K.
Sam S.
Catie P.
Shelby T.
Fundraising
Organize fundraising during the year to financially support the Epsilon Xi chapter of Alpha Phi Omega,
Keep records of money earned from fundraising events,
Organize a committee, that will meet at least once per semester,
This position can be a co position with two elected officers to serve as a team.
Nominations:
Kate D.
Shelby T
Rudy
Caleb
Lauren
Treasurer
Keep records of chapter finances
Issue checks as needed
Keep records of budgets
Collect dues from members
Manage APO Shares
Perform ceremonial and ritual roles (attendance required)
Nominations:
Andrew
Paul
Lauren Mann
Caleb
John M.
Sahvanna
Brandon W
Natasha Lee
Annabel Lee
Brandon W.
Public Relations
Publicize during rush week
Publicize service events through the media both on and off campus
Communicate and coordinate with fraternities, sororities, and student organizations on the Colorado State University Campus
Organize a committee, that will meet at least once per semester
This position can be a co position with two elected officers to serve as a team
Nominations:
Jessica S.
Lauren Mann
Tanner A.
Chantel
Clare
Seth
Catie P.
Kate D
Semester Positions
Fellowship
Organize a variety of fellowship events and establish himself/herself or a member as the contact person for each event,
Ensure that a fellowship report is given at every active and pledge meeting (submitted to the Secretary for the minutes and updated on Ramlink),
Plan the semester retreat and year end retreat (if applicable),
Organize a fellowship committee, that will meet at least once per semester
Present a monthly fellowship calendar to the active and pledge membership,
Perform ceremonial and ritual roles (attendance required).
This position can be a co position with two elected officers to serve as a team.
Nominations:
Brittani
Andie K.
Sam S.
Kyla O.
Alex S.
Rudy P.
Kali M.
Clare K.
Jessica S.
Caleb
Lauren Mann
Tanner A.
Seth N
Secretary
Keep records of all events of the Epsilon Xi chapter
Provide chapter minutes to members
Maintain accurate and up-to-date membership records
Create a directory of active members
Record attendance at active meetings
Nominations:
Chantel
Carly
Ashley V. B.
Lindsey T.
Karli R.
Andie K.
Jessica S.
Annmarie C.
Corresponding Secretary
Nominations:
Sarah G.
Jake M.
Kate
Kyla O.
Katy S.
Alumni Corresponding Secretary
Maintain a database containing contact information for Alpha Phi Omega alumni
Organize and plan an alumni event such as an alumni picnic
Notify alumni of alumni events
Organize and distribute the monthly alumni newsletter to both alumni and current members
Nominations:
Sandy S.
Kyla O.
Bryce
Mandy
Lexi
Austin
Historian
Maintain a scrapbook or slideshow of events during the semester
Organize a committee, that will meet at least once a semester, to take photos at events that he/she cannot attend
Coordinate the senior gifts at the end of the semester
Perform ceremonial and ritual roles (attendance required)
Nominations:
Natasha
Lindsay E.
Jessica S.
Lane
Andie K.
Taylor K.
Hannah O.
Sergeant at Arms
Keep meetings organized and respectful to all members
Update the bylaws when necessary
Maintain ritual materials and administer their use
Count votes during elections
Serve as an escort for nominees during elections procedures
Perform ceremonial and ritual roles (attendance required)
Organize a committee that will meet at least once per semester
Nominations:
Ashley V. B.
Jessica S.
Seth N.
KJ
Alex B.
Ben L
Tanner A.
Webmaster
Operate and maintain a website, social media, and Ramlink for our chapter
Keep up to date postings of events and information of our chapter
Post any public information for all to access
At the end of the elected term, shall either pass the website to the successor, or delete the website
Nominations:
Ashley T.
Shannon G
Seth N.
Austin
Bryce
Andrew
Brittani
